Public Sector Executive Assistant Congress agenda

 

This congress will be held in person in Canberra and online on 16-17 March 2022

 

Conference day one – Wednesday 16 March 2022

08.20 Registration
08.50 Opening remarks from the chair
09.00

Keynote address: Making positive changes to achieve your goals and

exert influence

 
  • Building confidence and creating a positive mindset
  • Embracing change and riding the wave of change during times of uncertainty
  • Exerting influence without positional authority
  • Being a strategic partner with your executives to solve problems
  • Conducting timely and effective communication
 

Moya Todd, The Australian Financial Review 100 Women of Influence;

Former Vice-Captain of the Australian women’s football team,

FIFA Executive Committee Member; Partner, Gilbert + Tobin Lawyers

9.50 Enhancing leadership skills and leading without positional authority
 
  • Dealing with management and leadership tasks
  • Making independent decisions and taking calculated risks
  • Showing initiatives and taking ownership to solve problems
  • Motivating others and exerting influence
 

Paul Donohue, Talent management and Coaching, The Australian National University

10.30

Morning tea

11.00

Panel discussion: Rethinking your role as an Executive Assistant to build new capabilities in a post-pandemic world

 
  • Understanding new and upcoming challenges brought by the pandemic
  • Taking on extra duties to provide wider business support
  • Overcoming unique challenges and seeing challenge as an opportunity
  • Communicating with senior executives effectively during times of change
  • Redefining your role and exploring the future of the EA role
 

Steph Buckley, Executive Assistant First Assistant Secretary, Department of Defence

Tamara Hull, Executive Assistant to First Assistant Secretary, Department of Agriculture, Water and the Environment

Fiona Gavagan, a/g Executive Officer to the Commissioner, ACT Emergency Services Agency

Melissa Young, Senior Executive Assistant to CEO, Level Crossing Removal Project

Anne Ferris, Executive Assistant to National Manager, Australian Federal Police

11.40

Engineering your mindset and build resilience you can rely on

 
  • The Neuroscience of ‘Mindset’ and how you can engineer yours
  • What Resilience, Grit and Growth mindset really mean
  • The importance of Resilience, Grit and a Growth Mindset to wellbeing
  • Thinking tools to foster all of the above
  • Learning from setbacks and choosing to chase challenges
 

Abby Rees, Director, PunkPD

12.20

Striking a balance between work, life, relationship and relaxation

 
  • Embracing the hybrid model of working
  • Making plans organising ahead to cope with daily pressure effectively
  • Exploring approaches to maintain a better work-life balance
 

Sue Read, Founder and Director, Registered Psychologist, Life Unlimited Psychology

13.00 Lunch
14.00

Enhancing your relationships in work and life with emotional intelligence

 
  • Debunking emotional myths
  • Why emotions matter
  • How to recognise emotional signposts
  • Emotional choices – a foundation for action
 

Deanne Duncombe, Coach and Facilitator, Leading and Being

 14.40

Panel discussion: Keeping your career moving forward

 
  • Taking ownership to build your career roadmap
  • Gaining support from your executive
  • Advancing your career as a professional EA
  • Winning a new role stepping outside of the EA space
  • Progressing further and choose the right career path for yourself
 

Sophie Butler-Stratton, Assistant Director, National Multicultural Festival; Former Executive Officer, ACT Community Services Directorate

Aisha Aboulfadil, Support Officer, Diversity and Organisational Development Branch; Former Senior Executive Assistant, Department of Environment, Land, Water and Planning VIC

Ingrid Bayer, Trainer, VA Institute of Australia

15.20

Afternoon Tea

15.50

Writing a winning job application for the Australian Public Service

  • Understanding public service application processes
  • Updating your Resume so that you stand out
  • Writing an exceptional application: Selection Criteria and the ILS
  • Preparation and top tips for a great interview
   
 

Jess Zdanowicz, Information Access Officer, Department of Veterans’ Affairs

16.30 Values and Beliefs – Understanding what motivates and drives you
 
  • Understanding what drives your personal and professional choices
  • Your two most dominant core needs that inform how you interact with others, and
  • Learning how to identify values and the beliefs that underpin your life and professions decisions 
  Helen Ollerenshaw, Certified Life Coach, LifEthereal Coaching; Author, HeartConnection
 17.10 Networking drinks
18.30 End of conference day one
 

Conference day two – Thursday 17 March 2022

9.00 Opening remarks from the chair
09.10

Building new capabilities to provide remote support to your executives

 
  • Navigating and adapting to the cultural change of remote work
  • Techniques to enhance and achieve productivity in the online working environment
  • Strategies for communicating effectively with your Executives when working remotely
  • Software tools that complement the online working environment
 

Ingrid Bayer, Trainer, VA Institute of Australia

09.50

Dealing with competing priorities and managing time wisely

 
  • Setting up priority and prioritising multiple tasks
  • Exploring time management tools and tips
  • Exploring strategies to determine top priorities and balance priorities
  • Preparing yourself to accommodate urgent priorities
  • Maintaining focus to commit to established goals for the day
 

Casey-Marie De Veau, Executive Assistant to Deputy CEO, AUSTRAC

10.40 Morning Tea
11.00

Your teams matter – Working smart with the use of the tool Microsoft Teams

 
  • Embracing Microsoft Teams to communicate, collaborate and connect with your colleagues
  • Establishing rules of engagement
  • Building teams within MS Teams and enabling best practice teamwork
  • Managing operational and project tasks to enhance team performance
 

Mario Halouvas, National Learning & Development Manager, Priority Management Australia

 12.00

Panel discussion: Discovering the delicate art of managing up and building a         collaborative business partnership with your executive

 
  • Gaining a deeper insight into the pressures, demands and requirements of your executive’s role
  • Taking ownership of tasks to clear work goals and priorities
  • Connecting with your executive on a regular basis
  • Building trust as a team and asking for feedback proactively
 

Cleo Ludski, Executive Assistant to First Assistant Secretary and Assistant Secretary, Department of Foreign Affairs and Trade

Fiona Gaffney, Executive Assistant to the Secretary, Transport NSW

Robbie Eason, Executive Assistant to the Assistant Secretary, Department of Defence

Jo Hillas, Executive Assistant to CEO, VicHealth

12.40 Lunch
13.30

Senior Executives’ panel discussion: discussing expectations and providing advice for executive assistants

 
  • What are our expectations of a great Executive Assistant?
  • What are the top-notch skills we appreciate the most?
  • Building a strategic business relationship with Executive Assistant
  • Where is the line between professional and personal?
 

Georgeina Whelan, Commissioner, ACT Emergency Services Agency

Tony Krizan, CFO, CIO, Executive Director Corporate Operations & Information, National Health and Medical Research Council

Lucy Poole, Head of Sourcing and Governance Division, Digital Transformation Agency

14.20

Building your personal brand and crafting your professional identity

 
  • Using positive psychology to raise your confidence level and boost self-belief
  • Remaining authentic to build your self-image
  • Proactivity leaning forward into tasks rather than hesitating
  • Fostering relationships with connections outside of your usual network
  • Creating a reputation of value that enhances your career, reputation and wellbeing
 

Carly Hartas, Founder, Country to Coast EA; Former Executive Officer to the British High Commissioner

15.00

Afternoon tea

15.30

Advancing your communication skills to boost engagement

 
  • Identifying your senior executive’s communication preferences
  • Enhancing personal capability to listen, negotiate and influence
  • Adapting your communication style to different situations
  • Facilitating communication on behalf of your boss
 

Lisa Finn Powell, Author, Journalist, Speaker, Facilitator

 16.10

Managing workplace conflicts and setting boundaries with other people

 
  • Navigating diverse personalities and thinking styles in the workplace
  • Defining problems and clarifying perception of the situation
  • Controlling the scope of conflict with straightforward communication of information
  • Dealing with stereotypes and people saying “you are just an EA”
  • Building mutual trust and respect with your executive and colleagues
 

Liz Tilley, PCC Coach, International Coaching Federation

16.50

Closing remarks from the Chair and end of conference