Executive Assistant Congress Sydney Agenda

Congress Day One – Wednesday 31 July 2024

08.30    Registration

09.00    Opening remarks from the chair


‘Finding Your Inspiration:  Your Why’

  • Emphasising the importance of your purpose and motivation
  • Navigating a dynamic environment to juggle multiple tasks and competing priorities and overcome obstacles
  • Inspiring the broader organisation with your passion, enthusiasm, solutions-focus, and tenacity to overcome obstacles to meet objectives and achieve success
  • Increasing confidence and enhancing resilience to develop capability

Dr Jana Pittman, two times World Champion and four times Commonwealth Champion in the sport of athletics                 

10.10    Leveraging networking opportunities to strengthen your organisational value

  • Moving outside your comfort zone to broaden your circle of contacts
  • Developing engaging conversation openers
  • Cultivating contacts once made
  • Deepening connections in the work world by maintaining contact

Oksana Koriakova, Founder and CEO, Impero Group

10.55    Morning coffee

11.25    Creating better time management for your Executive Assistant and Executive partnership

  • Creating strategies to making more time in your day
  • Managing your Executive’s time to focus on strategic goals
  • Making time for you and your Executive to plan short- and long-term goals
  • Diverting distractions to minimise disruption in your day

Julie Jones, Productivity Ninja and Flow Coach and Mentor, Think Productive Australia and New Zealand

12.05    Identifying learning and development opportunities to grow in your career

  • Understanding your strengths and passions and how you can align them to develop a rewarding career path
  • Recognising and taking advantage of opportunities to use your initiative to broaden your experience
  • Demonstrating curiosity and commitment through continuing professional development and informal learning
  • Setting a course for success by formulating KPIs that work for you and Executives to ensure continued growth

Patrizia Iacono, Executive Assistant to Group Chief Information Officer/Women of Westpac Mentor, Westpac Group

Jess Bath, Senior Executive Assistant to Deputy Secretary, Skills and Employment, Department of Jobs, Skills, Industry and Regions (VIC)

Maria Ferlito, Executive Assistant to Chief Operating Officer, Sydney Olympic Park Authority

Natalie Kennefick, Executive Assistant, The Arriba Group

12.50    Lunch

13.50    Building your confidence and self-worth to realise your value

  • Knowing your ability to deliver what you bring as an Executive Assistant
  • Understanding the value of the abilities you bring as an Executive Assistant
  • Ensuring your contributions are visible to the organisation
  • Marrying your experience to opportunities that arise

Ema Volavola, Executive Assistant to CEO, Bingo Industries

14.30    Practising assertiveness as an Executive Assistant

  • Winning friends and influencing people by being firm but fair
  • Being proactive, not reactive in situations requiring assertiveness
  • Using your role to lead to demonstrate purpose
  • Influencing without perceived positional authority

Katrena Friel, Australia’s Leading Success for Intrepreneurs, Refresh Your Thinking

15.10    Afternoon tea

15.40    Working with your Executive as a strategic partner

  • Building great rapport with your Executive or stakeholders cultivates good relationships to support your strategic partnership
  • Tracking progress, collaborating with project teams, and providing insight to your Executive as a strategic partner
  • Being succinct, clear, and becoming a sounding board enhances communication with your strategic partner
  • Knowing the business to anticipate problems and solutions that arise

Melissa Rourke, Executive Assistant to the CEO/Founder and Chair, Adara Partners/Adara Group

16.20    Aligning your mindset with your Senior Executive to strengthen your strategic partnership

  • Unpacking what is required within your strategic partnership
  • Listing the skills, experiences, and values that Senior Executives seek
  • Communicating effectively to foster a great working relationship
  • Using your social skills to be CEO’s strongest ambassador
  • Implementing effective and practical decision-making

Nicholas Shizas, Assistant Commissioner and General Counsel, Australian Taxation Office

Lucy Poole, Head of APS Digital Capability, Digital Transformation Agency

Cameron Kerr, Chief Executive Officer, Taronga Conservation Society Australia

17.05    Networking drinks


Congress day 2 – Thursday 1 August 2024

09.00    Opening remarks from the chair

09.10    Future-proofing the Executive Assistant role with emerging technology

  • Understanding Artificial intelligence: Friend or foe?
  • Harnessing the power of ChatGPT to work effectively and avoid the pitfalls
  • Mastering AI: Staying relevant as an Executive Assistant in the world of ChatGPT
  • Enhancing your value as an Executive Assistant by keeping your skills relevant

Jamie Van Leeuwen, Founder, Absolutely AI

09.55    Prioritising multiple tasks to effect greater efficiency in your workday

  • Identifying task and stakeholder importance to create meaningful deadlines
  • Understanding the difference between deadlines to enable prioritisation
  • Recognising whether multitasking or focus should be your strategy
  • Knowing your peak performance time to prioritise complicated and simple tasks

Rachel Samsa, Diary Manager, Office of the Hon David Littleproud, Commonwealth Parliament of Australia

Diana Moffitt, EA to Chief Operating Officer, ASX

Emma Crowe, Executive Assistant to Head of APS Digital Capacity, Digital Transformation Agency

Nonie Veness, Operations Manager, GCQ Funds

10.40    Morning coffee

11.10    Manage your time, focus and technology to get more done

  • Mastering automation for routine tasks
  • Integrating key applications like Outlook, OneNote, and Teams for seamless workflow
  • Employing shortcuts for increased efficiency
  • The power of digital notetaking
  • Applying effective techniques to boost concentration at critical moments

Mario Halouvas, Director, Mario Halouvas Productivity Professionals

12.10   Modelling the future Executive Assistant

  • Comparing what the modern-day Executive Assistant brings to the table versus the traditional Executive Assistant
  • Generating the capacity to be proactive, anticipate needs, and get ahead of the tasks
  • Value-adding as an Executive Assistant by being the strategic partner
  • Adapting to the rapidly changing office environment’s work practices and technology
  • Remaining adaptable, agile, calm, effective to achieve results

Marise Maechler, Business Partner to CEO, Aon Reinsurance Solutions; President, The Association for Women in Insurance NSW

12.50    Lunch

13.50     Improving the Executive Assistant/Executive team by building a better relationship

  • Identifying the Top 5 qualities in Executive Assistants and Executives that promote productivity
  • Defining effective strategic relationships to develop a great partnership
  • Learning how to manage self and your Executive on days when stress takes hold
  • Approaching communication as a two-way street

Kya Blondin, Executive Director, People and Government, Sydney Opera House

Anthony Carthew, Executive Assistant to the CEO and Head of Protocol, Sydney Opera House

14.40   PANEL – Delegating responsibilities to benefit everyone

  • Delegating simpler tasks creates time for focus on major projects
  • Providing clear instructions when passing on tasks
  • Recognising that delegation does not confer accountability
  • Mentoring to create opportunities to delegate

Anthony Carthew, Executive Assistant to the CEO – Head of Protocol, Sydney Opera House

Shamiran Georges, Executive Assistant to the Managing Director and CEO, Alinta Energy

Rebecca Fieldes, Executive Assistant to the Mayor and General Manager, Bellingen Shire Council

Priscilla Smith, EA to the Chief People Officer and CEO, Kooyong, Avant Mutual Group Limited

15.25    Afternoon tea

15.55    Translating Executive Assistant skills into project management to move upwards or across in your career

  • Creating efficiencies through coordination and multitasking
  • Remaining adaptable, agile, calm, effective to achieve results
  • Maintaining document management systems and being detail-oriented to maintain control
  • Tracking progress to monitor team performance, assess data and metrics, and adjusting when required

Tiffany Riches, Project Coordinator, Telstra

16.40    End of Congress Day Two