NZ Public Sector Executive Assistant Congress registration

6-7 April, Wellington

 

 

Conference day one – Wednesday 6 April

08.30 Registration
09.00 Opening remarks from the chair
09.10

Building your influence to achieve your goals

 
  • Knowing your purpose as an Executive Assistant
  • Building your credibility within your role
  • Managing uncertainty from inside and outside your organisation
  • Exerting influence without positional authority
  • Problem-solving as a strategic partner with your executive and colleagues
 

Vicki Faint, Executive Assistant to the Vice-Chancellor, Victoria University of Wellington

09.55

Panel discussion: Rethinking your role as an Executive Assistant to build new capabilities during times of uncertainty

 
  • Understanding new and upcoming challenges brought by the pandemic
  • Taking on extra duties to provide wider business support
  • Overcoming unique challenges and seeing challenge as an opportunity
  • Communicating with senior executives effectively during times of change
  • Redefining your role and exploring the future of the EA role
 

Lisa Lowe, Executive Assistant to Mayor, New Plymouth District Council
Rachel Phillips
, Executive Assistant to the CFO, Tairawhiti District Health

Carolyn Davies, Executive Assistant, Southland District Council
Francine McGee
, Manager Student, Academic & Administrative Services, Victoria University of Wellington

10.40 Morning Tea
11.10

Building new capabilities to provide remote support to your executives

 
  • Navigating and adapting to the cultural change of remote work
  • Techniques to enhance and achieve productivity in the online working environment
  • Strategies for communicating effectively with your Executives when working remotely
  • Software tools that complement the online working environment
  •  
 

Justine Parsons, Founder, Your Virtual Assistant

 11.55

Building your professional brand as an EA of the 21st century

 
  • Creating an authentic & positive reputation
  • Breaking down barriers
  • Moving from transactional to strategic
  • Creating and maintaining a lifelong network
  • Using your brand to create opportunities
 

Joanne Gallop, President of AdmiNZ & Executive Assistant to Chief Executive, Christchurch City Council

12.40 Lunch
13.40

Advancing your communication skills to boost engagement

 
  • Identifying your senior executive’s communication preferences
  • Enhancing personal capability to listen, negotiate and influence
  • Adapting your communication style to different situations
  • Facilitating communication on behalf of your boss
 

Anna Coleman, Principal and Director, Confidence Company NZ

14.25

Panel discussion: Discovering the delicate art of managing up and building a collaborative business partnership with your executive

 
  • Gaining a deeper insight into the pressures, demands and requirements of your executive’s role
  • Taking ownership of tasks to clear work goals and priorities
  • Connecting with your executive on a regular basis
  • Building trust as a team and asking for feedback proactively
 

Taylor Escott, Executive Assistant to General Manager Communications, Ministry of Justice

Tracy Ford, Executive Assistant to the Children’s Commissioner, Office of the Children’s Commissioner

Lisa Balneaves, Executive Assistant to the CFO, Western Bay of Plenty District Council

Debbie Warnock, EA and AdmiNZ member

15.10

Afternoon Tea

 15.40

Dealing with competing priorities and managing time wisely

 
  • Prioritising multiple tasks and setting up to do list
  • Exploring time management tools and tips
  • Exploring strategies to determine top priorities and balance priorities
  • Preparing yourself to accommodate urgent tasks
  • Maintaining focus to commit to established goals for the day
 

Debbie Warnock, EA and AdmiNZ member

16.20

Identifying and embracing the beliefs and values which drive YOUR life and achievements

 
  • Understanding what drives your personal and professional choices
  • Centring your high-priority needs consciously within every interaction
  • Practicing self-reflection on your values and how they direct your actions
  • Redirecting your personal values towards self-fulfilment and success
 

Vicky Evans, consultant, Coaching Solutions

 17.00 Closing remarks and end of conference day one
 17.10 Networking drinks reception 
 

Conference day two – Thursday 7 April 2022

9.00 Opening remarks from the chair
09.10

Enhancing leadership skills and leading without positional authority

 
  • Dealing with management and leadership tasks
  • Making independent decisions and taking calculated risks
  • Showing initiatives and taking ownership to solve problems
  • Motivating others and exerting influence
 

Ness Franks, Executive Assistant, Strategic and Corporate Services, New Zealand Qualifications Authority

 09.55 Strengthening teamwork with smart use of Microsoft Teams
 
  • Embracing Microsoft Teams to communicate, collaborate and connect with your colleagues
  • Establishing rules of engagement
  • Building teams within MS Teams and enabling best practice teamwork
  • Managing operational and project tasks to enhance team performance
 

Chris Macintosh, Managing Director, Priority Management NZ

10.40 Morning Tea
11.10

Panel discussion: Keeping your career moving forward

 
  • Taking ownership to build your career roadmap
  • Gaining support from your executives
  • Advancing your career as a professional EA
  • Winning a new role stepping outside of the EA space
  • Progressing further and choose the right career path for yourself
 

Ness Franks, Executive Assistant, Strategic and Corporate Services, New Zealand Qualifications Authority
Joanne Gallop
, President of AdmiNZ & Executive Assistant to Chief Executive, Christchurch City Council
Tai Samaeli, ACE Sector Capability Manager, ACE Aotearoa

Dorothy Raroa, Trustee, Tauhara North No.2 Trust
Patricia Ostate
, Executive Assistant to DCE Academic, Otago Polytechnic

 11.55

Improving your mindset and resilience though ongoing challenges

 
  • Identifying the importance of resilience, initiative, and ambition
  • Improving your attitude and professional drive without burning out
  • Meeting the increased challenges for EAs during times of change
  • Utilising strategic tools and mindsets to be your best self
  • Learning from setbacks and choosing to chase challenges
 

Kasey Ainsworth, AAPNZ Administrative Professional Award 2021

12.40 Lunch
13.40

Enhancing your relationships in work and life with emotional intelligence

 
  • Examining and debunking common myths about emotions
  • Centring emotions as essential within and beyond your role
  • Identifying personal emotional signposts in practice
  • Making emotional choices as a foundation for action
 

Sherie Pointon, Director, Admin Advantage 

14.25

Senior Executives’ panel discussion: discussing expectations and providing advice for executive assistants

 
  • What are our expectations of a great Executive Assistant?
  • What are the top-notch skills we appreciate the most?
  • Building a strategic business relationship with Executive Assistant
  • Where is the line between professional and personal?
 

Suzanne Stew, Deputy Chief Executive, Ministry of Business, Innovation & Employment
Dawn Baxendale
, Chief Executive, Christchurch City Council

Rex Capil, Group Manager (Strategy and Governance), Thames-Coromandel District Council
Russell Wood
, Deputy Chief Executive Organisational Strategy and Capability Development, Fire and Emergency NZ

Karen Thomas, Chief Executive, Taituarā

15.05

Afternoon tea

15.35

Growing mental and emotional resilience in a changing workplace

 
  • Developing strategies to avoid and manage emotional exhaustion
  • Building mental resilience to keep you on track
  • Navigating new and challenging workplace changes intelligently
  • Facilitating essential self-care and self-kindness
  • Practicing techniques to centre yourself and improve wellness at work
 

Kerene Strochnetter, Consultant, Mindful at Work

16.20

Closing remarks from the chair and end of conference