{"id":3843,"date":"2024-07-18T11:52:52","date_gmt":"2024-07-18T01:52:52","guid":{"rendered":"https:\/\/www.intrepidminds.com.au\/nz\/?page_id=3843"},"modified":"2024-11-05T09:30:58","modified_gmt":"2024-11-04T22:30:58","slug":"7th-annual-public-sector-executive-assistant-congress-agenda","status":"publish","type":"page","link":"https:\/\/www.intrepidminds.com.au\/nz\/7th-annual-public-sector-executive-assistant-congress-agenda\/","title":{"rendered":"7th annual Public Sector Executive Assistant Congress agenda"},"content":{"rendered":"<h3>Wellington, 27-28 November 2024<\/h3>\n<h3>Agenda<\/h3>\n<h1>Day One<\/h1>\n<p><strong>08.30 Registration <\/strong><\/p>\n<p><strong>09.00 Chair\u2019s opening remarks<\/strong><\/p>\n<p><strong>09.10 Leading to promote inspiration, motivation, change, and growth<\/strong><\/p>\n<ul>\n<li>Sharing a clear vision to map a pathway to achievement<\/li>\n<li>Being realistic about the capacity to achieve objectives<\/li>\n<li>Communicating your enthusiasm to inspire action<\/li>\n<li>Aligning team aspirations with the organisation\u2019s goals<\/li>\n<\/ul>\n<p><strong>Dorothy (Dotty) Raroa<\/strong>, Director, Trustee and former EA,<strong> Various M\u0101ori Cultural and Land Trusts <\/strong><\/p>\n<p><strong>09.50 Building your network to support success<\/strong><\/p>\n<ul>\n<li>Developing high levels of trust and reputation to enhance your personal value<\/li>\n<li>Sharing with and learning from your network to be the \u2018early adapter\u2019<\/li>\n<li>Strengthening your social capital and your influence through your network<\/li>\n<li>Leveraging your network\u2019s talents to enhance your expertise<\/li>\n<\/ul>\n<p><strong>Angie Simms<\/strong>, Senior Executive Assistant\/ Executive Officer, <strong>AAPNZ (AdmiNZ), Wellington Group<\/strong><\/p>\n<p><strong>10.30 Morning tea <\/strong><\/p>\n<p><strong>10.55\u00a0\u00a0 Building a winning relationship with your Executive<\/strong><\/p>\n<ul>\n<li>What we were both looking for at the interview stage<\/li>\n<li>Building that foundation of trust and support in the beginning\u00a0<\/li>\n<li>Continuing to partner together for success<\/li>\n<li>Working remotely and travelling &#8211; how we make it work<\/li>\n<\/ul>\n<p><strong>Jane Kelley<\/strong>, Chief Executive Officer, <strong>New Zealand Health Group<\/strong><\/p>\n<p><strong>Vanessa Franks<\/strong>, Executive Assistant to the Chief Executive Officer, <strong>New Zealand Health Group<\/strong><\/p>\n<p><strong>11.40 Panel Discussion &#8211; Thriving as an \u2018exceptional\u2019 Executive Assistant <\/strong><\/p>\n<ul>\n<li>Fostering strong and collaborative relationships across the organisation to building trust<\/li>\n<li>Developing underestimated soft skills to enable greater organisational involvement<\/li>\n<li>Finding your unique selling point<\/li>\n<li>Developing your brand to enhance your value<\/li>\n<\/ul>\n<p><strong>Debbie Chote<\/strong>, EA to the Chief Executive, <strong>Buddle Findlay<\/strong><\/p>\n<p><strong>Rachel Phillips<\/strong>, Executive Assistant to the District Director, <strong>Te Whatu Ora Tairawhiti<\/strong><\/p>\n<p><strong>Lisa Lowe<\/strong>, Executive Assistant to Mayor<strong>, New Plymouth District Council<\/strong><\/p>\n<p><strong>Cece Yuhoi<\/strong>, Senior Executive Assistant, formerly <strong>Ministry for the Environment <\/strong><\/p>\n<p><strong>12.20 Lunch<\/strong><\/p>\n<p><strong>13.15 Combining confidence and knowledge to boost your assertiveness <\/strong><\/p>\n<ul>\n<li>Stepping out of your comfort zone to increase self-confidence<\/li>\n<li>Understanding the part information plays in being assertive<\/li>\n<li>Creating \u2018thinking time\u2019 strategies to push back the bulldozers<\/li>\n<li>Asking open and investigative questions to support your capability<\/li>\n<\/ul>\n<p><strong>Katrena Friel<\/strong>, Australia&#8217;s Leading Success for Intrepreneurs Expert, <strong>Refresh Your Thinking<\/strong><\/p>\n<p><strong>14.00 Using skills, knowledge and expertise to increase your influence to lead as an Executive Assistant<\/strong><\/p>\n<ul>\n<li>Building good relationships across the team to foster commitment to goals and objectives<\/li>\n<li>Developing trust by demonstrating integrity and commitment to the team and the organisation<\/li>\n<li>Sharing your expertise and building confidence to encourage autonomy and collaboration within the team<\/li>\n<li>Being the First Follower or Force Multiplier to amplify power and influence<\/li>\n<\/ul>\n<p><strong>Jenny Porter<\/strong>, EA Executive Services Team, <strong>NZ Police<\/strong><\/p>\n<p><strong>14.40 Afternoon tea<\/strong><\/p>\n<p><strong>15.05 Conducting difficult conversations to encourage progress and growth<\/strong><\/p>\n<ul>\n<li>Understanding the person to adapt conversation tone<\/li>\n<li>Providing feedback that encourages improvement<\/li>\n<li>Planning discussions to allow flexibility of approach<\/li>\n<li>Ensuring a satisfactory outcome for all participants<\/li>\n<\/ul>\n<p><strong>Cathy Sheppard<\/strong>, Founder and CEO, <strong>BSI People Skills<\/strong><\/p>\n<p><strong>15.45 <\/strong><strong>Perspective shift for difficult conversations <\/strong><\/p>\n<ul>\n<li>The role of perspective for productive conversations<\/li>\n<li>Mental tools for maintaining perspective<\/li>\n<li>How to keep your feet on solid ground<\/li>\n<li>A perspective to prime confidence<\/li>\n<\/ul>\n<p><strong>Stu van Rij<\/strong>, Founder, Coach, Trainer, Speaker, <strong>Stu van Rij\/Brickfield\u00a0Consulting<\/strong><\/p>\n<p><strong>16.25 Senior Executive Panel \u2013 Exceeding expectations \u2013 how does my Executive Assistant do this?<\/strong><\/p>\n<ul>\n<li>Using two-way communication to create parameters around when to act as your Executive<\/li>\n<li>Forward planning, problem-solving and communicating to prevent obstacles and\/or create solutions<\/li>\n<li>Building rapport to manage stakeholder relationships and improve office culture<\/li>\n<li>Staying ahead of deadlines using productivity techniques<\/li>\n<\/ul>\n<p><strong>Russell Wood<\/strong>, Deputy Chief Executive, Service Delivery Operations\/National Commander, <strong>Fire and Emergency NZ<\/strong><\/p>\n<p><strong>Alison Cooper<\/strong>, Chief People Officer, <strong>Stats NZ<\/strong><\/p>\n<p><strong>Nigel Corry<\/strong>, Chief Executive, <strong>Greater Wellington Regional Council<\/strong><\/p>\n<p><strong>Rex Capil<\/strong>, Group Manager Community Spaces and Places, <strong>Invercargill City Council<\/strong><\/p>\n<p><strong>17.10 Congress photo<\/strong><\/p>\n<p><strong>17.15 Close of Day One \u2013 please join us for Networking Drinks <\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<h1>Day Two<\/h1>\n<p><strong>09.00 Chair\u2019s recap of Day One<\/strong><\/p>\n<p><strong>09.10 Managing your relationship with your Executive more intentionally to become strategic<\/strong><\/p>\n<ul>\n<li>Adapting different communication styles and ways of working to create a \u2018dream team\u2019<\/li>\n<li>Gaining awareness of your Executive\u2019s goals and objectives and those of the organisation<\/li>\n<li>Thinking like your Executive to anticipate their needs<\/li>\n<li>Ensuring mutual success using effective communication.<\/li>\n<\/ul>\n<p><strong>Lisa Lowe<\/strong>, Executive Assistant to Mayor<strong>, New Plymouth District Council<\/strong><\/p>\n<p><strong>09.55 Understanding work design to improve efficiency<\/strong><\/p>\n<ul>\n<li>Identifying work demands to create a better work environment<\/li>\n<li>Understanding different working styles to incorporate in work design<\/li>\n<li>Designing work to encourage efficiency, collaboration, and collegiality<\/li>\n<li>Demonstrating the value of good work design by walking the walk<\/li>\n<\/ul>\n<p><strong>John Fitzgerald<\/strong>, Manager \u2013 Mentally Healthy Work, <strong>WorkSafe New Zealand<\/strong><\/p>\n<p><strong>10.40 MORNING TEA <\/strong><\/p>\n<p><strong>11.10 Enhancing your strategic value using Artificial Intelligence as your ally <\/strong><\/p>\n<ul>\n<li>Shifting your thinking to embrace a 21<sup>st<\/sup> century mindset to boost productivity and performance<\/li>\n<li>Exploring the myriad AI offerings to help you create your AI support suite<\/li>\n<li>Humanising AI for enhanced solutions<\/li>\n<li>Creating a personalised reference library at your fingertips<\/li>\n<li>Keeping up as AI evolves to continuously develop your career<\/li>\n<\/ul>\n<p><strong>Mario Halouvas<\/strong>, CEO and Founder, <strong>Mario Halouvas Productivity Professionals<\/strong><\/p>\n<p><strong>12.10 Panel Discussion &#8211; Leveraging high-level administrative skills to change direction<\/strong><\/p>\n<ul>\n<li>Knowing your \u2018why\u2019 to inform the desire for change<\/li>\n<li>Identifying your toolbox of skills and how they will support career change<\/li>\n<li>Evaluating your transferrable skills against desired role descriptions<\/li>\n<li>Demonstrating your broader expertise by showcasing adaptable skills to leverage opportunities<\/li>\n<\/ul>\n<p><strong>Alison McKessar<\/strong>, Executive Assistant to Chief Executive Officer, <strong>Medical Sciences Secretariat<\/strong><\/p>\n<p><strong>Annette Dyer<\/strong>, Senior Executive Assistant, <strong>AAPNZ (AdmiNZ), Wellington Group<\/strong><\/p>\n<p><strong>Carolyn Davies<\/strong>, Executive Assistant, <strong>Southland District Council<\/strong><\/p>\n<p><strong>Cece Yuhoi<\/strong>, Senior Executive Assistant, formerly <strong>Ministry for the Environment <\/strong><\/p>\n<p><strong>12.55 Lunch <\/strong><\/p>\n<p><strong>13.55 Understanding emerging technologies to improve productivity \u2013 an overview<\/strong><\/p>\n<ul>\n<li>Evaluating various software and apps to manage your workload<\/li>\n<li>Streamlining expense reconciliation, capturing financial documents, and integrating tracking and reporting<\/li>\n<li>Building visually appealing presentations, infographics, and visual content<\/li>\n<li>Producing better engagement and outcomes through communication strategies, tailored writing styles, and rephrasing content<\/li>\n<\/ul>\n<p><strong>Mary Huffadine<\/strong>, Senior PA\/Senior Executive Assistant, <strong>AAPNZ (AdmiNZ)<\/strong><\/p>\n<p><strong>14.40 Panel Discussion &#8211; Managing time and tasks to effect efficiency and productivity in your day for you and your Executive<\/strong><\/p>\n<ul>\n<li>Developing routines to prioritise your \u2018best time\u2019 to set up your day to allow you to tackle your \u2018hit list\u2019<\/li>\n<li>Creating and triaging a \u2018master list\u2019 using strategic thinking, forward vision, and your executive\u2019s consideration to focus on the \u2018urgent\u2019<\/li>\n<li>Planning, prioritising and being goal-focused to demonstrate a can-do attitude and initiative<\/li>\n<li>Establishing open communication, questions, and corporate knowledge to know who and what is important to timely completion of any task<\/li>\n<\/ul>\n<p><strong>Kerry Norman<\/strong>, Executive Assistant to the Chief Executive, <strong>Energy Efficiency &amp; Conservation Authority<\/strong><\/p>\n<p><strong>Teena Vinsen<\/strong>, Executive Assistant to CEO, <strong>Clarus <\/strong><\/p>\n<p><strong>Debbie Warnock<\/strong>, Senior Executive Assistant to Director Procurement and Supplier Management, <strong>AAPNZ (AdmiNZ), Wellington Group<\/strong><\/p>\n<p><strong>Shannon <\/strong>Bishop, Executive Assistant\/Board Support, <strong>New Plymouth Airport <\/strong><\/p>\n<p><strong>Karen Whittaker<\/strong>, Executive Assistant to General Manager Community Services, <strong>Queenstown Lakes District Council<\/strong><\/p>\n<p><strong>15.25 Afternoon tea<\/strong><\/p>\n<p><strong>16.00 Close of Congress<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Wellington, 27-28 November 2024 Agenda Day One 08.30 Registration 09.00 Chair\u2019s opening remarks 09.10 Leading to promote inspiration, motivation, change, and growth Sharing a clear vision to map a pathway to achievement Being realistic about the capacity to achieve objectives Communicating your enthusiasm to inspire action Aligning team aspirations with the organisation\u2019s goals Dorothy (Dotty) [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-3843","page","type-page","status-publish","hentry","post"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>7th annual Public Sector Executive Assistant Congress agenda - New Zealand<\/title>\n<meta name=\"robots\" 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