{"id":3759,"date":"2023-07-25T15:57:10","date_gmt":"2023-07-25T05:57:10","guid":{"rendered":"https:\/\/www.intrepidminds.com.au\/nz\/?page_id=3759"},"modified":"2023-10-27T13:24:19","modified_gmt":"2023-10-27T02:24:19","slug":"6th-annual-public-sector-executive-assistant-congress-draft-agenda","status":"publish","type":"page","link":"https:\/\/www.intrepidminds.com.au\/nz\/6th-annual-public-sector-executive-assistant-congress-draft-agenda\/","title":{"rendered":"6th NZ Public Sector Executive Assistant Congress &#8211; Agenda"},"content":{"rendered":"<p><strong><em>Be inspired, enabled and empowered to excel in your career<\/em><\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<h1>Conference Day One \u2013 Wednesday 22 November<\/h1>\n<p>9.00\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Welcome and opening remarks from the chair<\/p>\n<p>&nbsp;<\/p>\n<h3>9.10\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <strong>Learning from Te Ao M\u0101ori to uplift your wellbeing and achieve work-life balance<\/strong><\/h3>\n<ul>\n<li>Incorporating positive habits to enhance your mental and physical health<\/li>\n<li>Recognising the signs of burnout and asserting your boundaries<\/li>\n<li>Becoming a reliable listener and caring for your team\u2019s wellbeing<\/li>\n<li>Building resilience in challenging times to bounce back from adversity\n<p><strong>Jase Te Patu, <\/strong>TED Talk Speaker, Wellbeing Advocate, Founder, <strong>M3 Wellbeing<\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3>10.00\u00a0\u00a0\u00a0 <strong>Cultivating relationships to grow your network<\/strong><\/h3>\n<ul>\n<li>Communicating strategically to make and maintain connections<\/li>\n<li>Assessing the purposes and types of professional communication<\/li>\n<li>Overcoming fears around networking and raising your voice<\/li>\n<li>Fostering a culture of connection and collaboration within your networks<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Lisa Leilua, <\/strong>Executive Assistant to Deputy Secretary Regional Partnerships and Service Delivery, <strong>Ministry for Pacific Peoples<\/strong><\/p>\n<h3>\u00a0<\/h3>\n<p>10.50\u00a0\u00a0\u00a0 Morning coffee<\/p>\n<p>&nbsp;<\/p>\n<h3>11.15\u00a0\u00a0\u00a0 <strong>Elevating your confidence by learning and practicing self-empowerment<\/strong><\/h3>\n<ul>\n<li>Exploring the qualities which make you great and how these benefit your workplace<\/li>\n<li>Conquering imposter syndrome by knowing your value<\/li>\n<li>Communicating and sharing your needs and aspirations with your Executive<\/li>\n<li>Raising your voice and exerting a positive influence in your workplace\n<p><strong>Joanne Gallop, <\/strong>Executive Assistant to Chief Executive and Team Leader Executive Support, Chair AdmiNZ Board, <strong>Christchurch City Council<\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3>12.00\u00a0\u00a0\u00a0 <strong>Senior Executive panel discussion<br \/>\nAligning your mindset with your Senior Executive to strengthen your strategic partnership<\/strong><\/h3>\n<ul>\n<li>Unpacking what is required within your strategic partnership<\/li>\n<li>Listing the skills, experiences, and values that Senior Executives seek<\/li>\n<li>Communicating effectively to foster a great working relationship<\/li>\n<li>Learning to be proactive in predicting and fulfilling your Senior Executive\u2019s needs<\/li>\n<\/ul>\n<p><strong>Lil Anderson, <\/strong>Chief Executive, <strong>Te Arawhiti \u2013 Office for M\u0101ori Crown Relations<\/strong><\/p>\n<p><strong>Rex Capil, <\/strong>Deputy Chief Executive and General Manager Community Services, <strong>Gore District Council<\/strong><\/p>\n<p><strong>Anna Calver, <\/strong>General Manager Council Controlled Organisations and Economic Wellbeing, <strong>Wellington City Council<\/strong><\/p>\n<p><strong>Kenneth Bailey, <\/strong>General Manager Community Services, <strong>Queenstown Lakes District Council<\/strong><\/p>\n<h1>\u00a0<\/h1>\n<p>12.45\u00a0\u00a0\u00a0 Lunch<\/p>\n<p>&nbsp;<\/p>\n<h3>13.45\u00a0\u00a0\u00a0<strong>Creating your unique professional brand and setting yourself apart<\/strong><\/h3>\n<ul>\n<li>Incorporating your personality into all aspects of your professional practice<\/li>\n<li>Articulating your value and asserting what makes you great in job applications<\/li>\n<li>Utilising your uniqueness to remain relevant in competitive professional landscapes<\/li>\n<li>Enhancing your confidence and self-worth by empowering your greatest assets<\/li>\n<\/ul>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>Karen Whittaker, <\/strong>Executive Assistant to General Manager Community Services, <strong>Queenstown Lakes District City Council <\/strong><\/p>\n<p><strong>Topaz River, <\/strong>Executive Assistant to the Mayor, <strong>Queenstown Lakes District City Council<\/strong><\/p>\n<h3><strong>\u00a0<\/strong><\/h3>\n<h3>14.25\u00a0\u00a0\u00a0 <strong>Leveraging your skills in project management to expand your developmental opportunities<\/strong><\/h3>\n<ul>\n<li>Exploring the essential skills and knowledge that Executive Assistants need to know<\/li>\n<li>The phases of project management that form the backbone of your operation\u2019s livelihood<\/li>\n<li>Transferring project management skills into new career opportunities<\/li>\n<li>Keeping track of your projects with the best project management tools\n<\/li>\n<\/ul>\n<p><strong>Cece Yuhoi, <\/strong>Project Coordinator and Executive Assistant, <strong>Ministry for the Environment<\/strong><\/p>\n<h3>\u00a0<\/h3>\n<p>15.10\u00a0\u00a0\u00a0 Afternoon tea<\/p>\n<p>&nbsp;<\/p>\n<h3>15.30\u00a0\u00a0\u00a0 <strong>Panel discussion:<\/strong><\/h3>\n<h3><strong>Becoming a strategic leader to partner with your Senior Executives and propel your team\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 to success<\/strong><\/h3>\n<ul>\n<li>Conceptualising methods of strategic leadership<\/li>\n<li>Identifying opportunities to become a strategic leader<\/li>\n<li>Visualising strategic plans to solve complex problems and achieve evidence-based results<\/li>\n<li>Aligning your goals and actions with that of your executive and organisation<\/li>\n<\/ul>\n<p>\n<strong>Carolyn Davies, <\/strong>Executive Assistant, <strong>Southland District Council<\/strong><\/p>\n<p><strong>Tai Samaeli, <\/strong>ACE Sector Capability Manager, <strong>ACE Aotearoa<br \/>\n<\/strong><strong>Joanne Gallop, <\/strong>Executive Assistant to Chief Executive and Team Leader Executive Support, Chair AdmiNZ Board, <strong>Christchurch City Council<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<h3>14.15\u00a0\u00a0\u00a0 <strong>Mastering time management to maximise your efficiency<\/strong><\/h3>\n<ul>\n<li>Maximising productivity and mitigating procrastination<\/li>\n<li>Eliminating roadblocks to effective time management<\/li>\n<li>Reclaiming and reinvesting hours of your time by doing the \u2018right\u2019 work<\/li>\n<li>Maintaining momentum when demands and workloads are high\n<p><strong>Tai Samaeli, <\/strong>ACE Sector Capability Manager, <strong>ACE Aotearoa<\/strong><\/li>\n<\/ul>\n<p><strong>\u00a0<\/strong><\/p>\n<h3>17.10 End of conference day one and Networking Drinks<\/h3>\n<p>&nbsp;<\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<h1>Conference day 2 \u2013 Thursday 23 November<\/h1>\n<p>&nbsp;<\/p>\n<p>9.00\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Opening remarks from the chair<\/p>\n<p>&nbsp;<\/p>\n<h3>9.10\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <strong>Panel discussion:<br \/>\nIdentifying opportunities to refine your expertise and blossom your career<\/strong><\/h3>\n<ul>\n<li>Refining the core skills that are transferrable across multiple careers paths<\/li>\n<li>Gaining the support of your Executive in reaching your goals<\/li>\n<li>Exploring the development journeys available through your experience as an Executive Assistant<\/li>\n<li>Seeking out learning and development opportunities to broaden your employability<\/li>\n<\/ul>\n<p><strong><br \/>\nCaitlin Yeoman, <\/strong>Senior Executive Assistant to Chief Allied Health professions Officer, <strong>Ministry of Health<\/strong><\/p>\n<p><strong>Joanne Graham, <\/strong>Board Secretary and Executive Assistant to Chief Executive Officer, <strong>Landcare Research<br \/>\nFiona Campbell, <\/strong>Senior Executive Assistant Office of the Deputy Director-General, <strong>Ministry of Health<\/strong><\/p>\n<h3>\u00a0<\/h3>\n<h3>9.55\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <strong>Establishing the foundations for powerful and effective communication to enhance your<br \/>\n\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 relationships<\/strong><\/h3>\n<ul>\n<li>Understanding the reasoning and goals behind strategic communication<\/li>\n<li>Communicating sensitively with empathy foregrounding your interactions<\/li>\n<li>Achieving greater comprehension of your Senior Executive and organisation\u2019s needs<\/li>\n<li>Engaging and influencing your virtual audiences with ease and confidence<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Vanessa Franks, <\/strong>Executive Assistant to the Chief Executive, <strong>Hutt City Council<\/strong><\/p>\n<h3>\u00a0<\/h3>\n<p>10.40\u00a0\u00a0\u00a0 Morning coffee<\/p>\n<p>&nbsp;<\/p>\n<h3>11.10\u00a0\u00a0\u00a0 <strong>Exploring how technological innovation impacts the role of the Executive Assistant<\/strong><\/h3>\n<ul>\n<li>Identifying emergent technologies which best support your executive<\/li>\n<li>Exploring how Executive Assistants might utilise AI technologies such as ChatGPT<\/li>\n<li>Communicating and collaborating in virtual environments with influence and ease<\/li>\n<li>Clarifying methods of safely and efficiently storing your organisations\u2019 data<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Stephen Clarke, <\/strong>Virtual Chief Data Officer, AI\/ML, Data &amp; Information Management Consultant<\/p>\n<h3>\u00a0<\/h3>\n<h3>11.55<strong>\u00a0\u00a0\u00a0\u00a0 Panel Discussion:<\/strong><\/h3>\n<p><strong>Future-proofing your career by preparing for the workplaces of tomorrow<\/strong><\/p>\n<ul>\n<li>Mapping future expectations and responsibilities of Executive Assistants<\/li>\n<li>Becoming the tech-savvy saviours of your workplace<\/li>\n<li>Operating as an extension of your executive to deliver results<\/li>\n<li>Empathy &#8211; your new secret weapon to understanding and achieving success<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Rachel Phillips, <\/strong>Executive Assistant to the Hospital and Specialist Services Tair\u0101whiti, <strong>New Zealand Health<\/strong><\/p>\n<p><strong>Tracey Hughes, <\/strong>Executive Assistant to General Manager Building Resources and Markets Group, <strong>Ministry of Business, Innovation &amp; Employment<br \/>\nNess Franks, <\/strong>Executive Assistant to the Chief Executive, <strong>Hutt City Council<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>12.40\u00a0\u00a0\u00a0 Lunch<\/p>\n<p>&nbsp;<\/p>\n<h3>13.40\u00a0\u00a0\u00a0\u00a0 <strong>Level up your use of Microsoft Suite to enhance your efficiency and teamwork<\/strong><\/h3>\n<ul>\n<li>Learning the intricacies of the suite to best support your executive and organisation<\/li>\n<li>Managing your dream team with Microsoft Teams<\/li>\n<li>Keeping track of and organising tons of information with OneNote<\/li>\n<li>Streamlining your organisation\u2019s communication with Outlook<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Tam Bagnall, <\/strong>Modern Work Specialist, <strong>Microsoft<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<h3>14.25\u00a0<strong>Embracing change as an opportunity to improve your supportive skills<\/strong><\/h3>\n<ul>\n<li>Remaining resilient when change demands high workloads<\/li>\n<li>Learning new priorities and ideals when there are changes in Executive leadership<\/li>\n<li>Fostering positive relationships and reaching productive outcomes when values conflict<\/li>\n<li>Supporting your team and yourself in times of crisis and chaos<\/li>\n<\/ul>\n<p>\n<strong>Debbie Gee, <\/strong>Project, Programme and Change Manager, Director, <strong>Flourish Consulting<\/strong><\/p>\n<h3>\u00a0<\/h3>\n<p>15.10\u00a0\u00a0\u00a0 End of conference day two and closing remarks<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Post-conference Workshops \u2013 Friday November 24<\/strong><\/p>\n<h1>Workshop 1: Preparing complex documents as an EA in the public sector<\/h1>\n<p><strong>Debbie Gee,<\/strong> Project, Programme and Change Manager, Director, <strong>Flourish Consulting<\/strong><\/p>\n<p><strong>09.00-12.00<\/strong><\/p>\n<p>Clear writing is an acquired skill, not an art, and some simple techniques make all the difference. In this workshop, you will sharpen skills and develop techniques that you can put to immediate use:<\/p>\n<ul>\n<li>Define precisely the purpose of writing.<\/li>\n<li>Express complex ideas clearly.<\/li>\n<li>Increase the readability of text.<\/li>\n<li>Control ideas in sentences and paragraphs.<\/li>\n<li>Develop a list of words or phrases that shouldn\u2019t appear in text.<\/li>\n<li>Structure content to suit the needs of readers.<\/li>\n<li>Follow New Zealand Government style.<\/li>\n<li>Minimise errors in text.<\/li>\n<\/ul>\n<p>Don\u2019t miss this opportunity to learn the \u2018language\u2019 of senior executives, and transform your supportive work as a master EA.<\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>Workshop 2<\/strong><strong>: <\/strong><strong>Working Smarter \u2013 managing your workload and priorities for you and your Executive using Outlook<\/strong><\/p>\n<p><strong>Tam Bagnall, <\/strong>Modern Work Specialist, <strong>Microsoft<\/strong><\/p>\n<p><strong>13.00-16.00<\/strong><\/p>\n<p>This workshop has been specifically customised to target the workload and challenges faced by an EA\u2019s\/PA\u2019s daily. You will unlock the true power of Outlook as an organisational and communications tool as well as find more efficient ways to conduct your work and fine tune your processes that you use with your Executive. Tam will share some brilliant tips and shortcuts to make your life more efficient as well as share processes that you can use directly with your Executive to free up more of their time.<\/p>\n<p>After completing this workshop, you will be able to:<\/p>\n<ul>\n<li>Manage your workload more efficiently and effectively<\/li>\n<li>Sharpen your Outlook skill set to gain increased productivity and enhance your on-the-job performance<\/li>\n<li>Know exactly what to do next and deal with competing priorities<\/li>\n<li>Become more Pro-Active less Re-Active<\/li>\n<li>Focus on the important whilst managing distractions better<\/li>\n<li>Manage your inbox and your Executive\u2019s inbox more effectively<\/li>\n<li>Streamline your communication process between you and your Executive<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Be inspired, enabled and empowered to excel in your career \u00a0 Conference Day One \u2013 Wednesday 22 November 9.00\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Welcome and opening remarks from the chair &nbsp; 9.10\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Learning from Te Ao M\u0101ori to uplift your wellbeing and achieve work-life balance Incorporating positive habits to enhance your mental and physical health Recognising the signs of [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-3759","page","type-page","status-publish","hentry","post"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>6th NZ Public Sector Executive Assistant Congress - Agenda - New Zealand<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.intrepidminds.com.au\/nz\/6th-annual-public-sector-executive-assistant-congress-draft-agenda\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"6th NZ Public Sector Executive Assistant Congress - Agenda - New Zealand\" \/>\n<meta property=\"og:description\" content=\"Be inspired, enabled and empowered to excel in your career \u00a0 Conference Day One \u2013 Wednesday 22 November 9.00\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Welcome and opening remarks from the chair &nbsp; 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